Transportation Services Assistant

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Transportation Services Assistant

Beijing, China
Western Academy of Beijing
Full Time
7th July 2021
Start Date
1st August 2021
18th August 2021 11:59 PM
Contract Term
Fixed term contract
Job ID
Start Date
1st August 2021
  • Contract Type :Fixed term contract
  • Contract Length: 1 year
  • Job ID: 1164448

TERM 2021-2022

WAB Transportation Department is looking for local Chinese national candidate to fill the Transportation Services Assistant role:

Position: Transportation Services Assistant  
Department:  Transportation Department
Supervisor/Line Manager: Transportation Service Manager



Role Description/Main Responsibilities/Working Relationships
Reporting to the Transportation Services Manager. The Transportation Services Assistant is expected to:

Main Responsibilities

Daily Bus Operation
•    On duty every morning and afternoon at 3:30pm and 4:30pm at the ES/HUB and  sometimes on duty at 5:45pm/6:15pm at HUB
•    Prepare bus slips and reply to parent’s emails or phone calls related to bus changes
•    Track missing students
•    Book extra bus bookings
•    Complete PowerSchool information updates
•    Work closely, and share some duties with the Trans Services Coordinator

Bus Company Communication
•    Lost and found
•    Monthly payments (regular buses and extra bookings)
•    Weekly meeting
•    Substitute driver notification to bus supervisors

Bus Supervisor Management
•    Sub arrangements
•    Assist in bus supervisor meetings or trainings with Transportation Services Manager
•    Assist in professional development and first-aid training for bus supervisors
•    Train all new bus supervisors
•    Train all bus substitutes supervisors
•    Assist in bus supervisors’ meeting before school starts

Bus Bookings
•    Manage and communicate with extra bus bookings
•    Assist in buses dispatching on weekends
•    Assist in festival buses planning and event management

Transportation Department
•    Weekly meeting with WABX
•    Updates on documents/files in bus folders
•    Assist in new student orientation events
•    Assist in bus driver meeting before school starts
•    Assist bus dry-runs
•    Prepare JG1 & ECC half day noon bus schedule document hard copies
•    Bus layout map updates
•    Prepare time tracking table, seat arrangement table and collect data
•    Staff bus schedule
•    Order supplies for buses and office

After School Activities (ASAs) for Elementary School Students

•    Check the yearlong tags on PowerSchool
•    Check the bus information before ES ASA 1 begins
•    ASAs lists to bus supervisor group when needed
•    Double check with ASA bus schedules on PowerSchool before ES ASAs begin


The successful applicant is expected to have the following skills, abilities, knowledge and experience:


Personal Skills and Abilities
•    Ability to organize and solve crisis and issues on the spot
•    Be strong in both written and spoken English, as well as proficiency in written and spoken Chinese
•    Strong aptitude in computer skills
•    Excellent organization and administrative skills
•    Positive interpersonal and effective communication skills

•    Possesses an adequate knowledge of Beijing residential housing complexes Beijing geography and traffic patterns

•    Experience working with logistics
•    Experience working in an English/Chinese speaking environment

•    High School diploma and work experience or University degree

Aligned with the recommendations of the International Task Force on Child Protection, WAB holds itself to a high standard of effective recruiting practices with specific attention to child protection.

Safeguarding Statement:

Western Academy of Beijing is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment.We particularly welcome applications from under represented groups including ethnicity, gender, transgender, age, disability, sexual orientation or religion.
Western Academy of Beijing

Western Academy of Beijing